Our Policies

The Hayansh Academy – Teacher's Terms and Conditions

1. Professional Conduct

• Teachers must maintain punctuality and start/end classes on time.
• Teachers must ensure they are conducting classes from a quiet, professional environment — not from cars, public places, or any setting that lacks proper internet connectivity, background setup, or appropriate camera placement.
• A respectful and encouraging environment should be maintained with students and parents.
• Teachers are expected to avoid any personal promotion of services outside the academy to enrolled students.
• Proper dress code and professional presentation are expected during online classes.
• Teachers are not allowed to share their personal contact numbers with parents/students. All communication must go through the academy.
• Teachers must keep their video ON throughout the session when students are online.

2. Class Management

• Teachers must ensure every student receives fair attention during classes.
• In group classes, students will be attended to on a rotation/first-come-first-serve basis, with clear communication.
• Classes must be conducted using Google Meet, ensuring camera and audio quality are clear.
• Teachers should encourage students to stay on mute (unless speaking) to avoid background noise.

3. Rescheduling Policy

• A teacher is allowed to reschedule up to 2 classes per individual student or 2 classes per group in a Cycle (8 or 4 sessions).
• Rescheduled classes must be conducted within the following regular session weeks, ensuring they are completed as part of the same 8 or 4 sessions cycle.
• The academy’s pay structure is based on an 8 or 4 classes cycle per student/group. Therefore, any missed or rescheduled classes must be covered within the subsequent weeks of that same cycle before payment for the full cycle is processed.
• Students will proceed with their next payment cycle only after completing their opted 8 or 4 scheduled classes.
• If a teacher fails to conduct the rescheduled class within the allowed time frame, payment for those missed classes will be cancelled.

4. Fees & Payments

• Teacher payment will be based on the pre-agreed hourly rate.
• As per the updated academy policy, payments will now be processed after the completion of one full cycle (8 or 4 sessions) for each student or group, instead of on a monthly basis.
• Payment will be released only after verification of attendance records confirming the completion of all sessions in the cycle.
• Teachers should not directly handle any student fee matters; all fee collections and financial transactions will be managed exclusively by The Hayansh Academy.

5. Class Format & Materials

• Teachers should prepare lesson plans in line with the academy’s curriculum and student progress.
• Homework, practice logs, or recordings (if any) must be shared with students only for academic purposes.
• Teachers are not permitted to share academy material outside without approval.

6. Communication

• All official communication with students/parents must be routed through the academy when it relates to fees, policies, or complaints.
• Teachers can communicate directly with students for academic purposes (homework, practice instructions, etc.).
• Any disputes or issues should be reported to the academy management immediately.

7. General Responsibilities

• Teachers must encourage consistent practice and discipline in students.
• Teachers should help identify talent for academy concerts, events, or competitions.
• Teachers must represent the academy positively at all times.

8. Disciplinary Policy

• Breach of trust, unprofessional conduct, or attempts to poach students outside the academy will lead to termination.
• Consistent violation of academy policies may result in withholding payments or ending the teacher’s engagement.

9. Advance Notice for Adjustments

• Teachers must inform the academy at least 2 weeks in advance for any planned long breaks, schedule changes, or adjustments.
• This ensures the academy has sufficient time to make necessary arrangements without disrupting student learning.
• In case of genuine emergencies (such as health issues or unforeseen personal circumstances), teachers should notify the academy as soon as possible, and exceptions will be considered on a case-by-case basis.

10. Teacher Exit Policy

• Teachers who wish to discontinue their association with the academy must provide a minimum of 4 weeks’ prior written notice.
• During this period, teachers are expected to complete all scheduled classes and assist in a smooth transition for students.
• Failure to provide sufficient notice may result in withholding of pending payments.
• Teachers are not permitted to directly transfer students to private arrangements outside the academy after exit.